HR/Payroll Manager
Job Description
HR/Payroll Manager - Irving, TX
We are seeking a highly organized and compliance-focused HR and Payroll Manager to lead and oversee our people operations and payroll administration with an emphasis on federal compliance, regulatory reporting, and audit readiness. This role is critical in ensuring our organization adheres to all applicable labor laws, wage and hour regulations, and federal reporting requirements, while also supporting day-to-day payroll management, HR processes, employee relations, and benefits administration.
KEY RESPONSIBILITIES
Payroll & Compliance:
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Manage end-to-end payroll processing for multi-state employees, ensuring accuracy and timeliness in accordance with federal and state wage and hour laws (e.g., FLSA, IRS regulations).
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Maintain accurate payroll records and documentation required for compliance with DOL, IRS, and EEOC audits.
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Monitor and ensure timely submission of all required federal payroll tax filings, including Forms 941, 940, W-2s, and 1099s.
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Collaborate with finance and legal departments to ensure wage garnishments, tax withholdings, and benefit deductions are administered correctly.
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Serve as the point of contact for all federal agency inquiries and audits related to payroll and employee classification.
HR Administration & Regulatory Oversight:
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Maintain HR policies, procedures, and employee handbook in full compliance with federal employment laws (FMLA, ADA, EEO, ACA, COBRA, FLSA, etc.).
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Oversee the administration of federally regulated benefit programs, including ACA compliance tracking and reporting (e.g., Forms 1094-C/1095-C).
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Ensure proper documentation and classification of exempt vs. non-exempt employees and independent contractors in compliance with federal guidelines.
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Maintain employee records in compliance with document retention and privacy regulations (e.g., HIPAA, FCRA, I-9 requirements).
Reporting & Audit Readiness:
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Generate regular reports for leadership on headcount, turnover, pay equity, and benefits utilization to support strategic planning and federal reporting requirements.
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Lead or support the preparation and response to external audits and federal reporting, including EEO-1 reporting and DOL requests.
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Continuously monitor federal regulatory updates and proactively implement necessary changes to maintain compliance.
Employee Relations & Training:
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Advise managers and staff on HR policies and procedures with an emphasis on compliance and risk mitigation.
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Conduct internal training on HR policies, ethical practices, and federal workplace regulations.
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Manage employee investigations and grievances in accordance with federal guidelines and company policies.
Qualifications:
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Bachelor’s degree in human resources, Business Administration, Accounting, or a related field.
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Minimum 8 years of experience in HR and payroll, with 3+ years in a compliance-heavy role.
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Advanced knowledge of federal labor laws and federal payroll tax regulations.
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Experience with HRIS and payroll systems (e.g., ADP, Paylocity, UKG, or similar).
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Demonstrated success managing complex reporting requirements, audits, and risk mitigation strategies.
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Strong analytical, organizational, and problem-solving skills.
Preferred:
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SHRM-CP/SCP, PHR/SPHR, or Certified Payroll Professional (CPP) designation.
- Experience working with government contractors or within regulated industries (e.g., healthcare, construction, or federal contracting).
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Additional Information
MeeDerby is an executive search firm uniquely dedicated to serving the staffing industry. For nearly three decades, we've helped thousands of executives, managers, senior sales and senior recruiters who have worked in staffing find their place in this robust industry. You spend your days helping people find the perfect job. Don’t you deserve a partner who can do the same for you? Leverage our hard-won connections to take the next step in your staffing career.
Meet Your Recruiter
Lauren Fenech
Recruiter
Lauren Fenech comes to MeeDerby with 3 years of experience in executive placement, has conducted over 2,000 professional candidate interviews, and is proud to have placed multiple women into leadership positions. Lauren previously worked as an account executive in employee benefits for five years, where she handled all things health insurance and helped organizations streamline their benefit processes through technology. She focuses on staffing Commercial Branch Managers, Business Development Managers and Recruiters in the Staffing Industry. Lauren obtained her bachelor’s degree in human resources from Grand Valley State University. Outside of work, Lauren enjoys adventures with her family. She enjoys making memories through travel, cooking, music, staying active, spending time outside, and catching a football game. Lauren is dedicated and passionate about staying in a positive mindset. She enjoys inner ‘soul work’ through the practices of breathwork and meditation.
